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Medicine Hat Police Service
Police Record Checks

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Police Information Check with VS (PIC-VS)

This check is restricted to applicants seeking employment and/or volunteering in a position of authority or trust relative to vulnerable persons in Canada only. It is a collection of offence information, including convictions, outstanding warrants, charges, judicial orders and sexual offence convictions for which the individual has received a record suspension where authorized by the Minister of Public Safety and Emergency Preparedness. Non-conviction information shall be released only when it meets the Exceptional Disclosure Assessment.

NOTE: In accordance with the Criminal Records Act, the police must be satisfied that a Vulnerable Sector screening check is a truly valid requirement for the position. A request for a Vulnerable Sector check does not guarantee one will be completed. The applicant and agency must satisfy requirements for eligibility.

For specific examples where a VS check may and may not be appropriate,
please click here.

The Police Information Check with Vulnerable Sector will include the following information:
  1. Local police records from any law enforcement agency.
  2. Alberta provincial court records
  3. Canadian Police Information Centre (CPIC – National police records)
  4. For positions not working with the vulnerable sector:
    1. Criminal convictions registered in the National Repository in Ottawa, and
    2. criminal convictions not yet registered on one’s criminal record in the National Repository in Ottawa dating back 3 years, and
    3. summary convictions not registered on one’s criminal record in the National Repository in Ottawa dating back 3 years, and
    4. absolute discharges dating back 1 year, and
    5. conditional discharges dating back 3 years, and
    6. adult and youth Alternative Measures/Extrajudicial Sanction and diversion involvement dating back 1 year. Multiple diversions beyond one year are treated on a case-by-case basis with consideration given to disclosing some or all relevant involvement, and
    7. warrants, and
    8. pending criminal charges, and
    9. police files from any law enforcement agency, Canadian or otherwise. (Includes known relevant suspect/non-criminal contact with police, enforceable court orders i.e. a Peace Bond, criminal charges that have been stayed, withdrawn, dismissed, charges under appeal, and findings of criminally not responsible-mental disorder.
  5. For positions working with the vulnerable sector:
    1. Standard check and disclosure as listed above, and
    2. pardoned records of convictions sexual in nature and/or involving children. Disclosed with applicable vulnerable sector consent.

The Police Information Check with Vulnerable Sector WILL NOT include:
  1. Convictions under provincial statutes (i.e. Highway Traffic Act, Trespass to Property Act, Gaming and Liquor Control Act)
  2. Local police contact (unless, in very exceptional circumstances, where it meets the Exceptional Disclosure Assessment)
  3. Alberta Transportation information
  4. Special Interest Police (SIP) category of CPIC
  5. Family Court Restraining Orders
  6. Foreign information
  7. Any reference to incidents involving mental health contact
  8. Diversions will not be released as police contact and no reference to the occurrence is permitted (CC S. 717.4)
  9. Youth Criminal Justice Act (YCJA) information beyond the applicable disclosure period
  10. Any reference to contagious diseases
  11. Absolute and Conditional discharges, when completed