Welcome to the Port Hope Police Service's online process for persons needing a police screening check for volunteer or employment purposes. This system allows you to apply for a police screening check 24 hours a day without having to attend our facility. All aspects of the process - including verification of your identification, and fee payment - are handled electronically. If there are no concerns or follow-up required, your police screening documents will be mailed to you in a confidential envelope.
If your request is for a volunteer position, an official letter on the organization's letterhead outlining the position and how it deals with the vulnerable sector must be e-mailed to [email protected] or brought to the Port Hope Police Service before your results can be mailed or picked up.
Please note that we will not mail documents outside Canada.
Please note: You must be a resident of the Municipality of Port Hope in order to apply through this Police Service. Making a false statement - such as a non-resident declaring a local address at which they do not currently reside - will result in the discontinuation of application processing and the forfeiture of all monies paid.
You cannot apply on behalf of another person. Authentication questions will be based on the applicant's personal credit file, and the questions are timed to ensure a prompt response and to further enhance security and privacy.
NOTE: We do not recommend that you attempt to use this system if you:
Have lived in Canada for less than one (1) year, and/or;
Are under the age of twenty-one (21) years, and/or;
Have no established personal credit history - i.e. no credit cards, bank loans, mortgage, etc. - that is required in order to authenticate your ID using EIV
Please be aware of these requirements before creating an account. If you fail to authenticate your ID, you will be required to attend our offices in person with two pieces of ID.
In order to use the online solution, a $9.95 processing / authentication fee will be added to the price of each police background check. This covers the cost of processing the web application and authentication with a licenced consumer credit reporting agency. In the event that you do not wish to pay the convenience fee, you may come in person during regular working hours to the Port Hope Police Service located at 55 Fox Road Port Hope Ontario L1A 3V5. In many cases, the additional fee to process and authenticate on-line will be a reasonable offset to the time and costs associated with visiting the police facility, including frequent wait times. It also eliminates delays in finding an available opportunity to get to the station.
Persons requiring a records check for the purposes of Adoption, Kinship Care or Non-Parental Custody (through court order), cannot use this online screening process. You must attend the Port Hope Police Service in person to make application. The Police building is at 55 Fox Road, Port Hope. If this is the reason for your police check, you must attend our office between 10:00am and 3:00pm Monday thru Friday. The Screening Department is closed on civic and statutory holidays.
A police record check is current as of the date it is completed. It is your employer/prospective employer or organization's function to determine if the record check is current enough to be accepted for the position applied for. The Port Hope Police Services Board, its officers, agents and employees, shall have no responsibility or obligation to make such a determination.
Incomplete applications (i.e. no identification provided, authentication aborted / failed / not completed or further information requested) and applications requiring in-person attendance will remain in the processing queue for no more than sixty (60) days from the time of initial application. Fees are non-refundable and incomplete applications will be considered 'abandoned', and removed from the processing queue after sixty (60) days.
The Port Hope Police Service will return the results of the check by mail to the applicant only. We will not mail the results to a third-party organization or employer under any circumstances.
Please note: If you are seeking a 'Local Police Records Check' as part of the Record Suspension (Pardon) application process, do not use an online police check as it is not appropriate for this purpose.
Position or Occupation (these are guidelines only, your employer will determine which check is required)
Vulnerable Sector Scan (VS)
School Teacher or Teaching Assistant (on hire or placement)
School Bus Driver
Taxi Cab Driver
Personal Support Worker
Minor Sporting Coach
Nursing/Retirement Home Worker
School Crossing Guard
Non-Refundable Fee All online checks require an additional $9.95 processing / authentication fee + applicable taxes
Police Vulnerable Sector Check (PVSC)
For School Crossing Guard
For Foster Parent
Extra Copies (per)
Estimated Turnaround Times (while the police service strives to meet these timeframes, there is no guarantee)
timeframe to complete will be longer if another Police Service needs to be contacted